Board of Directors Meeting Draft Minutes
Saturday, September 22, 2018
10:00 AM BIRHC Health Center
Present – Board Members – Denny Cook, Mark Carrington, Larry Kubic, Diane McDonough, Don Spencer, Maura -Turner, Connie Wojan, Jim Wojan Absent – Bill Johnson
Staff – Donna Kubic, Ann Partridge, Mary Cook, Bookkeeper
Guests: Steve West, Elaine West, Pam Grassmick, Paul Niehaus, Angel Welke, Heidi Vigil, Karen Wojan, Donna Stambaugh, Kitty McNamara, Andy Kohls
I Call to order, welcome, announcements
President Connie Wojan called the meeting to order at 10:00 AM.
II Revisions to the Agenda
Public comment will be first on the agenda
President Wojan read a statement before the audience began their comments.
- The Board realizes the obligation with the townships to provide dental service.
- The BIRHC received a onetime grant from the State, therefore has the monies to buy the dental equipment.
- To provide dental services on the island is much more complicated that it was in 2002. Wojan thanks board member Carrington for all his hard work.
- There will be motion to pass the expenditure of $40,000 and complete a contract with Dental Clinic’s North.
III Public comment Dental
Many guests expressed their desire for reestablished dental services at the Health Center.
IV Old Business
A Dental Update
Carrington spoke about the next steps to be taken.
Motion for the BIRHC Board of Directors in furtherance of its commitment to provide dental services, approves the existing LOI with HCNW/DCN and contingent upon approval of a working service agreement and contract for services and approves the expenditure of up to $40,000 dollars to for the Dental Program notwithstanding, the outcome and notification of grant approval by Delta Dental. Estimated time line as follows 1) October 31, LOI between BIRHC and HCNW, 2) November 1st approval by both parties lawyers and 3) dental equipment to arrive before the boat lays up for the winter. (Carrington/Spencer) unanimously approved.
V Review, revisions & approval of minutes
Motion to approve the minutes of the June 16, 2018 and Special Meeting Aug 16, 2018 (Spencer/J. Wojan) unanimously approved.
VI Financial & Utilization Reports
A Review of updated 2018-2019 Draft Budget
Motion to approve Draft Budget (Turner/Spencer) unanimously approved
B Review of Financial Reports
M. Cook presented an explanation of the financial reports, expecting a $77,000 deficit.
C Approve Check Register
Motion to approve the check register (Kubic/Cook) unanimously approved. •
D Adoption of 2018-2019 Budget
Motion to adopt the 2018-2019 budget (Spencer/Turner) unanimously approved.
VII. Operations Report
A Summary of Activities, Statistics 2018
Kubic report Cecilia Peasley has been hired to fill the position of the Nurse Practitioner with a start date of October 10th. Kubic is actively seeking a second NP as Solle will be retiring June 1, 2019.
VIII. New Business
A Bylaw revision
Cook would like to discuss changing BIRHC bylaws to require Board members to attend a minimum number of meetings in person per year. The language would then be included in notices advertising for new members.
B Donation to Community Fitness Center
Turner and Joe Reed are working on a fitness center at the Beaver Island Community School. The projected cost of the project will be $12,000. Motion to take $2,000 out of the restricted funds (J.Wojan/C. Wojan) unanimously approved with Turner abstaining.
C Nominating Committee for New Officers
Wojan and Turner will service on the Nominating Committee to determine Officers for the 2019 term to be elected in December. C. Wojan will be leaving the Board in December and a new President will need to be elected.
IX Motion to adjourn
D. Kubic Managing Director